Must Have Advice: Backup Your Business Emails!

A recent study by Osterman Research concludes that approximately sixty-percent of critical business information is stored within the company’s email system. The report also found that nearly fifty-percent of businesses do not backup and store critical email data.

E-mail has essentially become the critical lifeblood of modern businesses and has irrefutably overtaken paper-based correspondence as the preferred method of corporate communications.

As a result of the ever-increasing dependence on e-mail, strict requirements and regulations for e-mail archiving have become mandatory in most industries, especially in the financial, healthcare, and legal industries.

Undoubtedly, backing up email data should be a critical part of the overall data protection plan of your business. Just a few files or of irrecoverable data can lead to lawsuits, fines, lost revenue and lost clients.

Protecting your business emails is crucial to your businesss infrastructure and operations. With a reliable backup system in place, you can retrieve lost email records easily, which could potentially save your reputation, as well as time, money, and additional frustrations.

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Critical business data is stored in digital format nowadays and disasters-whether natural or man made- can quickly and easily destroy your data. The question isn’t if, but when, as ALL hard drives fail, it’s only a matter of time.

Data loss can be caused for any number of reasons, including hardware malfunction, user error, computer viruses, software corruption – or natural disasters, which can be caused by power surges, lightning strikes, static electricity, floods, fires, accidents, sabotage and so on. The following is a list of ten common causes of data loss associated with obsolete backup systems that will eventually affect your company:

1. Data not stored off-site - Exposure to risks like fire, flood, theft and sabotage.

2. Disks (i.e. external/internal hard drives, business servers, etc.) have a 100% failure rate- it’s just a matter of time before yours will fail.

3. Overheating can damage the hard drives, tapes, and most forms of older backup systems.

4. Saving only one copy of data

5. Human error.

6. Mechanical parts of hardware may fail if handle improperly. For example, dropping an external hard drive will cause it to malfunction and your backup data will be lost.

7. Files are not encrypted. If anyone gets their hands on your data, they can use the data maliciously.

8. Bad sectors on disk will not retain data.

9. Backup is not monitored to ensure the safety and security of your company’s data.

10. Not under RAID array.

These ten reasons outline only a few of the reasons why external disk backups are unreliable and will eventually fail. Therefore, have a reliable backup system in place BEFORE problems occur and your business data is lost forever.

Many businesses do not address a company’s most precious assets: its data. Surprisingly, most companies find themselves unprepared when data loss impacts their business. Today, more and more businesses report successfully switching from tape to remote managed backup service, which restores data over 8 times faster! Whats more, the cost is lower.

 

If you dont regularly restore your tape backups, then how do you know they are not corrupted? You would be surprised how many times someone tries to restore a tape only to find the information missing, or in the worse, corrupted. Most tape backup problems are caused by the tape drives & the tapes. So get rid of them!

 

 

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