Email privacy and security is one of the greatest concerns in today’s world. Government agencies, large businesses, small businesses and private individuals make intense efforts to secure business information.
If your business falls under the umbrella of privacy laws and you face potential legal liability for misplaced data you need to make sure you follow this practical advice to keep your email account secure and to safeguard your business data.
1. Regularly Check for Viruses and Malware.
Run a scan on your computer with a trusted anti-virus software. If the scan detects any suspicious programs or applications, remove them immediately.
2. Regularly Backup Your Email Account. (At least two copies, on-site and off-site) - Make sure your backup is up-to-date in case you need to recover important emails.
3. Change Your Password at Least Twice a Year.
Make sure you choose a password that contains a combination of numbers, characters, and case-sensitive letters to rengthen the security of your account.
4. Perform Regular Operating System and Browser Updates.
Whether you use Windows or Mac OS, we recommend enabling your automatic update setting, and updating when you get a notification.
5. Never Use Your Email Account Password on Another Website.
If you enter your password in an external website and it’s compromised, someone could try to sign in to your email account with the same information.
6. Protect Your Password.
Never enter your password after following a link in an email from an untrusted site.
7. Use a Secure Connection When Signing in.
In your email settings, select ‘Always use HTTPS.’ This setting protects your information from being stolen when you’re signing in to your email account on a public wireless network, like at a cafe or hotel.
For more information on how to protect your business data click here.
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