Data Protection for Mobile Users is Not Optional Anymore.

On July 20, 2010, in Backup Strategies, Business Security, General, Remote Backup/Online Backup, by admin

Last month the Oregon National Guard reported that they are dealing with the aftermath of a stolen laptop computer that contained the names and social security numbers of more than 3,500 soldiers. It happened when a Guard member used his laptop to conduct work from home and reported it stolen from his vehicle in the Portland area on June 21.

Statistics show that nearly three out of five personal computer users are lost, stolen, or damaged every year and, by the way, the most common place to lose a laptop is in the airport.

Think about it for a moment; one person left a laptop containing sensitive data in his car and now the financial life of 3,500+ families are at risk.

Laptop theft statistics show that the theft of one laptop results in an average financial loss of $89,000; only a small percentage of the sum actually relates to the hardware cost. (Source: Computer Security Institute/FBI Computer Crime & Security Survey).

In today’s corporate world when employees work out of the office with mobile computers, protecting mobile users is must!  A proper data backup protection strategy will save you tons of headache and problems.

Here are the four things you must do in order to secure your mobile computers.

  1. The best way to protect mobile data is to remove unnecessary data from your computer. Prohibited data should not be stored on your system or device unless it’s really necessary.
  2. Configure a username/password combination to access the data/device.
  3. If you carry sensitive data on your laptop I highly recommen you use Disk Encryption Software.
  4. Do not leave a single copy of your data on your mobile device; backup your data automatically every day to a secure remote data storage like PCIC’s.

These guidelines are easy to implement and can protect your data in the event that your mobile computers become compromised, lost or stolen.

And one more last thing, do in today! Tomorrow might be to late. 

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Data Backup – it’s all about the Restore!

On July 14, 2010, in Backup Software, Backup Strategies, Business Security, Disaster Recovery, General, Remote Backup/Online Backup, by admin

Very often we get new clients that come to us from using another remote backup/cloud backup service. After presenting our unique service preposition we ask -who recommended us? And also why do you want to leave your current provider?  We know that usually clients will not switch to a new provider unless there is a special reason.

Well the number one answer that we get is failing to restore some or all of the data (the second reason is that restores took too long)  And unfortunately all of them found out after the data was lost and then it was too late.  We have heard a stories of people who lost QuickBooks files with their entire accounting records or a person that couldn’t restore his server and is struggling to stay in business.  In some cases we know that some of the companies refund the money but no amount of a refund can help restore data that took years of hard work to create.

In all areas of life it is important to learn from other people’s experience.  The phrase “you get what you pay for” is important to remember when you buy any low cost product/service, especially when the asset you are looking to protect is truly invaluable.

Some of the data backup solutions/providers on the market provide a 20% backup/restore solution. They are made to cover only certain scenarios of data loss! How you know? Do some research, run some disaster recovery scenarios and restore masses of different types of data from different types of applications at different times, and ask lot’s of “what if” questions.  What if I need to restore an important email from 2 years ago?  What if I need to restore 200 GB right away? And how fast can you restore it?  Can you restore a deleted document from 3 years ago?  How can I make sure 100% that I will be able to retrieve my SQL data base or any backup data successfully?  Remember, that the purpose of backup is all about the restore!

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Data Security is Business Security!

On July 12, 2010, in Backup Strategies, Business Security, General, Remote Backup/Online Backup, by admin

In my role as a consultant with businesses, I have regular discussions with customers and partners about data security.  Every medical practice, professional practice, business, school or government office creates confidential documents every day.  It is your responsibility to safeguard the confidentiality of these documents. 

If your company is like many others, you have put a lot of effort into securing your information systems (like network security, firewalls, email authentication, anti-virus).  You’ve implemented technology and procedures at great expense, but you may be omitting an important last step: secure off-site storage.

Performing offsite data backup is must! Your files or your client’s files will be updated and available, regardless of what happens onsite. If you’re a service provider, adding an offsite data backup service to your existing portfolio helps your clients protect their data and can help retain clients.

Securing your business data should be a critical element of any organization’s business continuity and disaster recovery planning.

 Take a few minutes today to think about your data security strategy, but most importantly act before a disaster happens! Not after it happens!

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